Unit Manager for HR Service in Malmö City

Do you want to lead one of the city's most important missions with a strategic and city-wide responsibility within HR? Then you could be the unit manager we are looking for.

Job Responsibilities

HR Service is part of the joint HR function within Malmö City and is responsible for the city's payroll and pension administration as well as the management of HR systems. We are now looking for a secure and stable unit manager with an engaged and attentive leadership for Malmö City's central operational HR activities – HR Service.

A strategically important managerial assignment in a large and community-supporting organization with the opportunity to influence and develop the municipality's payroll and HR processes in a municipality with approximately 29,500 monthly salaried employees.

As the manager of HR Service, you have overall responsibility for the unit with about 80 employees working with payroll, support, system management, training, and competence supply. You have operational, personnel, budget, and work environment responsibilities. Furthermore, as a unit manager, you are the manager of managers, report to the department head, and are part of the department's management team.

Your main responsibilities will be to drive and develop the operations in collaboration with the city office's HR department and with the city's other administrations within the framework of the common working method.

You are responsible for leading and coordinating the city's payroll and pension administration as well as for managing the city's HR administrative systems in collaboration with the city office. Other important areas of responsibility within the operations include work environment training, employer branding, competence supply, and Malmö Lär. The operations also have an important mission to provide service, support, training, and assistance to managers and employees within Malmö City.

You will be a key person in the work of developing the operations and further developing the collaboration between HR Service, the city's central HR organization at the city office, and the HR departments in the administrations.

This is a role with the opportunity to make a difference in one of Sweden's largest municipalities. You will lead a qualified team with a large mandate and high ambitions.

Qualifications

Requirements

To thrive as a leader with us, you have a good ability to lead yourself, take responsibility for your actions, and reflect on and develop your leadership. As a leader, you are secure and present. You motivate your employees and create engagement, participation, and clear expectations to effectively achieve common goals. You are proactive and have a good ability to plan, organize, and prioritize your work effectively. You set clear goals and adhere to set deadlines. In your leadership, you are attentive and communicative, where you together with your employees create an inclusive culture focused on learning and collaboration. As a leader in Malmö City, you see your role and operations in a larger context, where it is guiding for you to consider the whole in actions and decisions.

• Relevant higher education of at least 180 credits (bachelor's degree), for example in HR, economics, political science, law, or another area that the employer assesses as equivalent.
• Completed leadership training.
• Several years of experience in qualified work within the relevant area for the position.
• Several years of documented managerial experience with responsibility for operations, personnel, budget, and work environment.
• Experience in driving and developing service operations within a larger and complex organization.
• Experience of working in a politically governed organization.
• Experience in working with HR and payroll processes, including collaboration with relevant functions and stakeholders.
• Documented ability to lead development and change work.
• Very good knowledge of Swedish, both spoken and written.
• Good system understanding of HR-related laws and agreements.

Meritorious

• Experience of having been a manager of managers.

Welcome with your application!

About the Workplace

HR Service is Malmö City's centralized HR operation and is part of the joint HR function within Malmö City. HR Service is part of Municipal Services at the Service Administration, Malmö City. Here, about 80 knowledgeable, helpful, and happy employees work to deliver city-wide services within the HR area. The operations are responsible for providing service, support, training, and assistance to managers and employees within Malmö City. The HR Service operations are organized into four sections: Payroll & Pension, Training & Support, System Management & Permissions, and Internal Consultants.

Municipal Services has over 700 employees across six different operational areas. These areas are: HR Service; contact center; service trips; cleaning service; internal service; and the accounting unit. The mission is to provide qualitative, sustainable, and cost-effective services to Malmö City's administrations and to the residents of Malmö. Municipal Services offers equal service for all, high availability, and professional treatment.

The Service Administration is divided into five departments and offers everything from transport services to IT and responding to citizens in Malmö City's contact center. We maintain streets, parks, green areas, and beaches, manage all of Malmö City's buildings, and ensure that our school students receive good and nutritious food. Together, we are a smart service partner to the city.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment form: Permanent employment
Scope: Full-time
Possibility of remote work: Yes, based on the needs of the operations.
Number of positions: 1
Start date: By agreement

Other

At the Service Administration, we want our leaders to feel good and develop with us. With a common leadership strategy, we clarify what expectations we have of you as a manager and create conditions for you to perform your role. This, in turn, should lead to good leadership for employees and a good operation for Malmö residents. Read more about the leadership strategy here.

At the Service Administration, we offer the possibility of remote work, provided that it works for the operations and suits your individual circumstances. In this position, there is an opportunity for part-time remote work after dialogue with your manager.

Please note that in Malmö City we have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.